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If you’re curious about the details, I’ve written about them in the two toggle sections below. This includes processing recurring tasks! Using the Notion API, we can automate all sorts of processes inside of Notion that used to be done manually. Set Up Automated Recurring Tasks in Notion

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If you want to be able to click Done and have the task automatically update its Due Date, then continue on to the next portion of the tutorial. Note that you do not need to click the Done checkbox property in this case, as it won’t do anything. You can “complete” a recurring task directly inside of Notion simply by changing the Due Date property to the date displayed in the Next Due property after you finish the task. I recommend starting by adding the template to your workspace:Īs you can see, there are many combinations of these three properties that will let you create most of the useful recur intervals that you could create in other apps like Todoist, Asana, or ClickUp.

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My team and I have added a set of powerful recurring task features to Ultimate Tasks, my free task manager template. “Every other day”, or “Every 2 months”.įortunately, we’ve done this work for you.

Set up Recurring Tasks in Notionīefore you can automate your recurring tasks, you’ll need to set up a system to add recur settings to those tasks in the first place – e.g. While I don’t recommend using that version, I’ve kept the written instructions for it in a toggle section below.

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Note: A previous version of this workflow used, and required a lot more manual setup.

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The automation here is driven by the Notion A PI, and by some code that I’ve written for you.Īll in all, this automation should take you no more than 10 minutes to set up. Automate those recurring tasks using Pipedream (free).Set up recurring tasks inside of Notion.Here’s a breakdown of what we’ll be doing: Additionally, once you’ve completed the initial setup, you’re good to go – your recurring tasks will just work. The method I’ll show you in this article requires no coding and can be done for free. That means you’ll be able to check off a task, and everything else simply happens for you – the due date gets moved, the Done checkbox becomes un-checked, and the task is ready and waiting for you the next time you need to do it. PS: If you enjoyed this then don’t forget to follow me for my daily tips on being more productive and growing your online business.This tutorial will show you the exact, step-by-step process to create recurring tasks in Notion and completely automate them. Thanks for reading and catch you in my next post :) Hopefully it’s given you some ideas!Īnd now I get to tick off writing my daily blog post! Woohoo! ✅ ✅ That system isn’t hard - but I do enjoy the process of ticking off boxes so it’s a bit annoying :) Once the task action date has been moved it also automatically disappears as well.Īnd that’s my simple system for getting all tasks out of my head and managing my daily to-do list without forgetting anything or feeling overwhelmed. I never get the satisfaction of checking the DONE box). Once my one off tasks are completed I click DONE and because of the rule that’s set up these automatically move out of the view of that database.įor the recurring tasks - unfortunately Notion doesn’t yet have a good way to manage recurring tasks so I have to manually move things that are recurring to a new date when they are completed (i.e. The basic idea with the time property is that I can see at a glance which projects are something easy to fit in if I’ve got a bit of time and which things I need to plan and block out more time for (i.e. The estimated time it will take me - which is categorised into: One time or recurring (whether the task is a one off or whether it is recurring)

My Master Tasks data base has a number of different properties: I basically use my Master Tasks database to get everything out of my head as my brain isn’t a great place to store information and once it’s out of my head I know it has been safely stored somewhere that it will be actioned and I can then use my brain for more important things. It sounds bad that I have to put that in as a task, I know, but as least that way I know I won’t forget :) publishing this daily blog post) I even have a recurring task to remember to text my Dad each day (who lives in a nursing home so I like to checkin and make sure he’s OK each day). I put every phone call I need to make, every daily task I have to get done (e.g. Which is a dashboard where every task that I need to get done (no matter how small) gets processed. The first part of my system is my Master Tasks list. In this post I share the system I use to plan my days in Notion (so I never forget a task!) Step 1: Create a master tasks list

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